Process at a Glance

 

Detail Process for Exporting Zara

Step 1: Obtain Trade License

Trade license is a mandatory document to start any business in Bangladesh. A business  needs to declare itself as an exporter in Trade License. A Trade License is issued by City Corporation or Municipality’s relevant office (e.g., Union Parishad or Pourashava). An exporter has to take Trade License from the area where his business is located.

The process of obtaining Trade license from Dhaka North City Corporation (DNCC) can be found here:

The process of obtaining Trade License from Dhaka South City Corporation (DSCC) can be found here: 

Step 2: Become a member of a Chamber of Commerce or a Trade Association

It is mandatory to be a member of a Government-authorized Chamber of Commerce or Trade Association for export. The list of authorized Chambers of Commerce can be found here: Registered Chamber of Commerce . The list of Trade Associations can be found here: Licensed Trade Association  

For exporting zara, one of the main relevant Trade Association in Bangladesh is Bangladesh Fruits, Vegetables & Allied Products Exporter's Association (BFVAPEA). It is not mandatory for a zara exporter to be a member of BFVAPEA. The process of obtaining membership of BFVAPEA can be found here:  

Step 3: Obtain Export Registration Certificate (ERC)

Export Registration Certificate (ERC) is mandatory for the export of any product according to the “The Importers, Exporters and Indentors (Registration) Order, 1981”. Currently, the Office of the Chief Controller of Imports and Exports (CCI&E) is providing the Certificate.

The process of obtaining the Certificate can be found here: 

Step 4: Register as an Exporter with the Export Promotion Bureau (EPB)

It is mandatory to become a registered exporter under the Export Promotion Bureau (EPB) to get preferential market access benefits like reduced or no tariff. Bangladesh gets preferential trade benefits under the arrangement of GSP, SAPTA, APTA, SAFTA. To see the details of the trade arrangements, click here.

After registration, EPB will provide the “EPB Enrollment Certificate”. The process of obtaining EPB Enrollment Certificate can be found here. 

Step 5: Register in Registered Exporter System (REX) (Only applicable for exporting to European Union, Norway, Switzerland, and Turkey)

It is mandatory to be registered in the REX system maintained by European Union (EU) to export to EU, Norway, Switzerland, and Turkey. The Registered Exporter system (the REX system) is a system of certification of origin of goods based on a principle of self-certification. Exporters can themselves declare Statement of Origin.

The process of how an exporter from Bangladesh can be registered in the system can be found here:  

Step 6: Obtain the Certificate of Registration as an Exporter of Horticultural Product (Only applicable for exporting to EU)

It is mandatory for an horticultural product exporter to be registered as an exporter of horticultural products with the Plant Quarantine Wing (PQW) of Department of Agricultural Extension (DAE) for exporting to EU.

The process of registration as an Exporter of Horticulture Product can be found here:   

Step 7: Contract with Farmers for Farming (Contract Farming) (Only applicable for exporting to EU)

Contract Farming is mandatory for exporting fresh fruits and vegetables to EU.

The present process of contract farming in Bangladesh can be found here: 

Step 8: Communicate with Buyers and Place Order

The exporter begins communication with potential buyers through an enquiry, obtaining details on product size, dispatch mode, pricing, and payment terms. After feedback from the enquiry, the exporter sends a Pro-forma Invoice to the buyer based on the enquiry. If the buyer accepts the provided Pro-forma Invoice, an order is placed, leading to an Agreement. Based on the Agreement, the exporter and buyer do a Sales Contract. The exporter then requests the buyer to open a Letter of Credit (LC), and upon confirmation, acknowledges the order and provides a delivery schedule.

Step 9: Prepare Goods and Document

After confirmation of the order from the buyer, an exporter takes steps to make his goods ready according to the Sales Contract. The exporter also initiates process for preparing documents mandatory for export. The goods readiness and documentation process are different between EU and non-EU countries.

 

Products’ readiness and documentation process for EU:

 

Products’ readiness and documentation process for non- EU countries:

The exporter collects, grades, packs, and labels according to buyer’s requirements and then sends the consignment to the designated port for shipment. In this stage the exporter applies for Phytosanitary Certificate. The process of obtaining Phytosanitary Certificate can be found here: 

Step 10: Declare Export in EXP Form

An exporter must declare his export in EXP Form according to Guidelines for Foreign Exchange Transactions (GFET), 2018 Vol 1, Para. 4, Sec.I, Chapter 8 . Bangladesh Bank has introduced an electronic option to submit EXP Form.

The online process of declaring export in EXP Form can be found here: 

The manual process of declaring export in EXP Form can be found here:

Step 11: Customs Clearance of Goods

Customs clearance process for exporting Zara can be found here: 

Step 12: Shipping Goods

The shipment process depends on the mode of transport. The section discusses shipment process of Air and Sea transport as Zara are not exported through landports.

Shipment Process through Air

 

Shipment Process (Chattogram Port)

 

Step 13: Collect Certificate of Origin

An exporter must collect preferential Certificate of Origin Certificate from EPB. In case of export to EU, the exporter declares the Origin of his goods by himself using EPB Export Tracker.] 

The process of declaring origin of goods in EPB Export Tracker can be found here: 

An exporter also needs to collect preferential Certificates of Origin for exporting to countries under SAFTA, APTA, GSP, SAPTA trade arrangement. The process of obtaining Certificate of Origin for that countries can be found here: 

Step 14: Forward Documents through Bank for Payment

After completing shipment, an exporter needs to send the necessary documents to his buyer so that his buyer can release good from the destination’s port. As the documents are also essential for payment negotiation, the documents are sent through Bank.

Step 15: Submit Export Documents to Bank

According to FE Circular No. 17, dated April 23, 2019 , within 14 days from the date of shipment of goods from Bangladesh, an exporter must submit required documents to his Bank. The documents mandatory to submit are:

• Signed hardcopy of the electronically submitted EXP Form (Certified by the Customs)
• Bill of Export (Certified by Customs)
• Relevant shipping documents